Members of the YPA must agree, sign and adhere to the following code of conduct that is to be observed and upheld at all times while engaged as a chaperone.
1. The YPA does not propose to define ethical codes or declare ethics beyond the normal and reasonable ethics of good and fair business practices and the reasonable expectation of “behaviour as benefits a YPA Member”. The YPA does not wish to make declarations on how an individual conducts their business other than where it reflects poorly on the chaperone and tutor community and the YPA as a whole. However the YPA does expect professionalism amongst its members.
2. Chaperones have a responsibility to safeguard, support and promote the wellbeing of the children in their care. It is therefore vital for the chaperone to:
- Always prioritise the safety and wellbeing of the child/young person.
- Treat children/young persons fairly and without prejudice or discrimination.
- Never lose sight of the fact you are with children.
- Use appropriate language at all times
- Listen to and respect children/ young people at all times, treat fairly, without prejudice or discrimination, do not patronise and avoid favouritism.
- Report any incidence of abuse of any kind from anyone towards the child/ young person to the named
Production Child Protection Officer.
- Avoid sharing personal details with child/ young person unless essential, never ‘ friend' or ‘ follow' a
child you are working with on social media.
- Always endeavour to work in a positive manner towards everyone involved in the Production.
- Work positively to resolve issues or problems on site.
3. Act in an appropriate manner whilst around children.
- Dress appropriately.
- Never leave a child unattended.
- Do not display any foul language.
- Never smoke anywhere around children.
- Must be free of all alcohol during and immediately prior to engaging as a chaperone.
4. We promise to support equal employment opportunities regardless of race, religion, age, gender, sexual orientation, disability or national origin. Chaperones and tutor affiliated with the YPA are committed to maintaining the highest levels of professionalism and ethical responsibility.
5. The Code of Conduct outlines the behaviour and professionalism that we expect from YPA members. Matters serious enough to warrant ejection of a Member from the YPA will be clearly defined prior to ejection. Under such circumstances, the offending Member will be offered the opportunity to reapply to the YPA after a period of six months, providing the problem surrounding the ejection has been rectified and with the understanding that the first application after suspension will be for an provisional Membership.
6. No Member may solicit business by foregoing fees in a case where a fee would normally be paid to another Member.
7. It is mandatory that the Membership maintains discretion about all subject matters discussed at meetings and that memoranda distributed amongst the Membership must be dealt with as private and confidential matters. Respect for each other dictates that this be given utmost priority a breach of this clause will result in loss of standing within the YPA.
8. No Member may invoke the name of the YPA as a means to further private agenda. Any use of the name of the YPA over and above as an addition to your credits must be brought to the attention of and approved by the YPA in advance.
9. Unreasonable demands may not be made of the Board Members. All inquiries or requests for assistance should be restricted to normal office hours except in extreme circumstances.
10. The Membership agrees that all client invoicing deemed as unreasonably overdue must be reported to the Chair even if no action is requested by the Member involved.
11. No YPA Member is permitted to accept work that contravenes employment law. Unusual and exceptional circumstances may exist in which case the Board must be consulted prior to acceptance of this work. Please refer to government guidelines on volunteers and minimum wage.
12. If a complaint of any kind is brought against a member to the YPA, that member will be informed immediately and discreetly given the opportunity to respond. The members of the Board will attempt mediation. If the Board decide the complaint is valid and the YPA member has not acted within the professional guidelines of the YPA, then Membership may be revoked.
13. The YPA should reflect the highest professionalism within the industry.
14. Members should be aware of and keep up to date of changes to employment law, Working time regulations and Children and young persons regulations made as it pertains to young performers in entertainment.
15. Maintain practised relations with actors, agents, creatives, audition venues and employees, and treat them with respect and consideration at all times.
16. Members will adhere to the Code of Conduct as listed and not bring the YPA into disrepute by their professional actions that may contradict the Code of Conduct.
17. Members are to adhere to all GDPR legislation. This includes but is not limited to:
- All personal information obtained from a production company.
- Contact details of any production company a member may receive. Production contact details are not to be posted on social media or passed between YPA members or passed onto non-members without prior written consent from the production company.
- Keeping confidential all communications between a YPA member and a production company. Any names are not to be posted on social media.
- Keeping confidential all direct or indirect communications between YPA members within the association, such as the contents of the YPA WhatsApp group or anything else shared with members.